Tracking and Scheduling an Evolving Staff

12 Dec, 2013 | Tags: conflict free schedules, Employee Schedule, Employee schedule calendar, Employee Scheduling, Employees Schedules, hospital scheduling software, job schedule, Job scheduling, Job Scheduling Software, Medical Scheduling, Medical Scheduling Software, online employee scheduling software, Online Scheduler, online scheduling program, Online Scheduling Software, Retail Scheduling, Scheduling staff members, Shift Scheduling, Whattimedoiwork.com, Work Scheduling, workscheduling

Regardless of your industry—retail, hospitality, healthcare—the most important asset is your employees. Once you find good people, train them, and consider them part of your team, you want to keep them on-staff for the long term.

The reality of the situation is that “change happens.” Workers go back to school, start a family, move to a new city or state, suffer an injury, or choose to start a new career. Regardless of the reason, you have to deal with an ever-changing employee roster, and that makes tracking employee information and creating weekly work schedules challenging.

If you use traditional paper-and-pencil methods, adding/deleting/changing employee information and creating work schedules is a time-consuming task. You must update contact information, preferred hours, time-off requests and rates of pay. You must adjust vacation schedules and holiday coverage to accommodate old and new workers. The bottom line—you have a lot of work to do every time a current employee leaves and a new hire arrives.

There is a better way—one that allows you to throw away your paper-and-pencil records and schedules,  It’s called online scheduling software, and it’s available today from What Time Do I Work.com.

By storing all information in a secure cloud, What Time Do I Work software makes it quick and easy to add, delete, and update employee information. You also benefit from 24×7 access to everything you need to create schedules—names, preferred shifts, time off requests, hours/week, etc.  Best of all you can run reports to track each employee’s:

• Hours worked per week/month
• Rate of pay
• Department
• Vacation time
• Sick time
• Emergency time off
• Overtime
• Current Contact Information

You can use our advanced yet easy-to-use software to create a clear and accurate picture of each employee’s work history. This type of information is very valuable when it’s time for giving raises or promotions, providing extra hours or time off.

To discover for yourself just how much time and energy you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/.

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How can you make medical on call scheduling more efficient?

21 Nov, 2013 | Tags: Employee Schedule, Employee schedule calendar, Employee Scheduling, Employee Scheduling Software, hospital scheduling software, job schedule, Job scheduling, Job Scheduling Software, Medical Scheduling, online employee scheduling software, online schedule, Online Scheduler, Online Scheduling, online scheduling program, Schedule, Schedules, Scheduling, Scheduling Programs, Scheduling Software, Scheduling tools, Shift Scheduling, Staff Sche, Staff Scheduling, Staff Scheduling Software, Web Scheduling Software, What Time do I Work, Whattimedoiwork.com, wor, Work Scheduler, Work Scheduling, Work scheduling software, Workforce Scheduling

For every industry sector, effective communications are key elements of success. But for organizations that operate in the healthcare industry, clear and timely communications are critical to the well-being of not only staff members, but also patients. One type of internal communication that has historically held considerable room for improvement is on-call scheduling. Managing on-call coverage in all departments all the time can be confusing, to say the least. Normal day-to-day scheduling is simple by comparison.

Let’s assume you completed your on-call schedule for November 4, 2013. You assigned general physicians, nurses, anesthesiologists, surgeons, radiologists as your on-call staff from 11 p.m. to 7 a.m. You used a spreadsheet to create the schedule, and you posted it in the staff lounge. As far as you’re concerned, all the bases are covered, and your job it done.

Now let’s assume that your facility faces a flu epidemic, and it’s affecting not only your patients, but also your staff—including your on-call people. With a steady intake of new patients, you need a full complement of staff members on the floor. As the scheduling manager, it’s your job to find people to fill in for those who are sick. This means calling people, one by one, department by department, until you find the coverage you need. And knowing the flu spreads like wildfire, you can look forward to the exact same crisis tomorrow.

This scenario is rather drastic, but it clearly shows that it’s time for a change—one that removes the frustration and stress from on-call scheduling. You can make the change today—by replacing your traditional manual scheduling process with online scheduling software. By storing all medical staff members’ contact information, department, availability, and previous schedules in the cloud, you can quickly and easily create on-call schedules that work for your employees and your company. And you can start using it today, by visiting WhatTimeDoIWork.com.

One of the primary benefits of on-call scheduling with WhatTimeDoIWork.com is enabling all staff members to see the schedule all the time. This way, staff members can take control of their working hours. They can own the responsibility of finding a replacement for their on-call hours in case of illness, emergency, or other unforeseen problems. And for those staff members looking to pick up extra hours, the software enables off-schedule workers to contact on-call employees and ask to pick up a shift.

The beauty of the entire system is that you are removed from the equation—all changes happen in the cloud, are distributed to all staff members via email or smart phone, and remain accessible to your entire staff 24×7.

Here’s what you do:

To sign up now for online employee scheduling software visit our website and discover for yourself how much time, effort, and frustration you can save by moving your weekly and on-call scheduling to the cloud.

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Save time, save money, by working smarter with online scheduling software

31 Oct, 2013 | Tags: Employee Schedule, Employee schedule calendar, Employee Scheduling, Employee Scheduling Software, Employees Schedules, job schedule, Job Scheduling Software, Medical Scheduling, Medical Scheduling Software, online employee scheduling software, Online Restaurant Scheduling Software, online schedule, Online Scheduler, Online Scheduling, Online Scheduling Software, restaurant schedules, Retail Scheduling, Schedule, Scheduling, Scheduling Software, Shift Scheduling, Staff Scheduling, Staff Scheduling Software, Web Scheduling Software, What Time do I Work, Whattimedoiwork.com, Work Scheduler, Work Scheduling, Workforce Scheduling, workscheduling

The old adage of “time is money” is truer now than ever before. Regardless of industry, every organization is looking for ways to boost efficiency as a way to drive down costs and save money. But as every manager knows, there are never enough hours in the day to accomplish all our assigned tasks. Flat organizational structures have removed many management positions, but the work still remains—which means more responsibility for you.

So the mantra of the day is, “Work smarter.”

One proven way of working smarter is trading in traditional work scheduling methods—such as paper and pencil or spreadsheets—for an online solution. Advanced web-based scheduling  software enables you to create accurate work schedules on your PC quickly and easily—helping you work faster and more efficiently, i.e., smarter. Let’s compare traditional methods to online scheduling.

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Updating Staff Scheduling

10 Oct, 2013 | Tags: Employee Schedule, Employee Scheduling, Employee Scheduling Software, Employees Schedules, Job Scheduling Software, Online Restaurant Scheduling Software, Online Scheduling, Online Scheduling Software, Schedule, Scheduling, Scheduling Software, Shift Scheduling, Staff Scheduling, What Time do I Work, Whattimedoiwork.com, Work Scheduler, Work Scheduling

Managing the employee schedules of all the workers in your restaurant, hotel, or conference facility is a very complex undertaking. Once you have created a conflict-free work schedule for housekeepers, cooks, wait staff, concierges, and all other employees, your plans can go out the window when you get an unexpected rush in the dining room or a party of 50 walks into the lobby. At times like these, your well-laid plans must make way for on-the-fly changes.

No matter how you created your schedule, you now need to shift around your employees to meet your customers’ needs. But where do you start?

• The first step is finding out who’s working, in what department, and during what shift.
• Second, you need to know who’s trained to work in what departments; you can’t move a housekeeper with no waitressing experience to the dining room- That would cause more problems than you have now.
• Third, you need to alert available workers that there’s a change in their tasks for the day.

All these things need to occur to change a daily schedule based on real-time need, but how do you make that change happen?

• You could run around your facility, hoping to immediately find the people you need—but that’s not only inefficient, it’s also exhausting.
• You could ask your assistant managers for help—but that would pull them away from their own jobs, and you’d have to backfill for them, as well.
• You could call the department heads on the phone and try to coordinate the shift changes—but that method is quite time-consuming, and the rush may have passed by the time you coordinate with everyone.
• You must also record the scheduling changes so that you can accurately track who worked extra hours or overtime hours, and where/when the rushes occurred so that you can plan for the future.

If you create work schedules by hand or in an Excel spreadsheet, you know how much work is involved. Not only must you manually update your records every week, but you must also keep an up-to-date contact phone list readily available—you never know when you’ll need additional coverage for a rush or when a staff member calls in sick.  If these methods are becoming too time-consuming and frustrating, perhaps you’d be interested in learning about a new type of scheduling solution that can help you streamline not only weekly work schedules, but also daily tasks.

The solution is available from What Time Do I Work.com, its online employee scheduling software.  It will enable you to create all your work schedules in a secure cloud environment.  The What Time Do I Work.com solution saves you time, money, and frustration, while also keeping your workers on track and on task—even during unexpected rushes.

With our easy-to-use web scheduling software, you can store all your employees’ names, departments, skillsets, emails, phone numbers, preferred shifts, and requested time off, in one online location. So when a rush occurs and you need to switch workers around, you’ll know at a glance who is on the floor, and who is qualified to work in what departments.

Using the What Time Do I Work.com online job scheduling software, you can look forward to:

• Better shift coverage – You can schedule adequate workers in busier departments and avoid scheduling too many workers in slower departments, based on scheduling reports. In fact, you can save your schedules and re-use them in the future.
• Boost productivity – By scheduling the optimal number of workers in each department every day, depending on varying needs, more work will be accomplished. You can also assign specific tasks to your employees with our workplace scheduling software.
• Get fast response – Schedule changes are delivered directly to your staff’s email or cell phone—as well as stored in

the cloud. Employees will receive an urgent email when a schedule/task change has occurred, enabling them to respond immediately. If schedules are changed or you have call outs, you can easily contact your entire staff to ensure you have adequate coverage at all times. With a single click, you can send an “SOS” to your staff.

• Improve customer experience – With the optimal number of workers in each department, your customers will get the service they want and deserve.
• Reduce overhead costs – When creating schedules, you are not only alerted to conflicts as well as reducing the number of times you have to update the schedules, but you also know when certain employees are scheduled for overtime shifts.

To discover how much time and money you can save by using our web scheduling software, you can try it for free with no obligation for 30 days. No credit card is required to sign up.  To learn more, please visit https://www.whattimedoiwork.com/features/

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Empower Your Staff To Schedule Their Own Coverage

26 Sep, 2013 | Tags: Employee Schedule, Employee Scheduling, Employee Scheduling Software, Employees Schedules, Job Scheduling Software, Medical Scheduling, Medical Scheduling Software, Online Scheduler, Online Scheduling, Online Scheduling Software, Schedule, Scheduling Software, Scheduling staff members, Shift Scheduling, Staff Scheduling, Web Scheduling Software, What Time do I Work, Whattimedoiwork.com, Work Scheduler, Work Scheduling

As a manager at a medical facility, it’s your job to create weekly work schedules for a wide range of staff members—doctors, nurses, LNA, medical assistants, pharmacists, and so many more. You take your job very seriously, always attempting to meet the staff’s requests for time off, vacations, and preferred shifts. This is a daunting task all by itself, but with so many staff members to coordinate, and so many requests that’s not the entire challenge.

Things get more interesting when a staff member can’t come to work because of illness, a family emergency, dead battery in the car, or any number of reasons. You have to scramble to find a replacement for that employee—and do it fast!

Now let’s consider what happens when it’s not just one staff member in one department calling in sick, but one or more staff members in every department across your medical facility, and during cold and flu season, this is not an unusual occurrence. The result is a scheduling nightmare, and worse, not enough staff on duty to care for patients.

A proven way to resolve all these problems is using secure online scheduling software that empowers staff members to find their own replacements instead of you. By storing all employee names, departments, phone numbers, and email addresses in the cloud—which offers 24×7 access by an internet-enabled device—every staff member has the power to find a replacement when necessary. And don’t worry—you don’t have to wait for this advanced solution, you can get it today from WhatTimeDoIWork.com!

Here’s how it works.

• You start by entering your staff members’ names & departments, and then your employees can enter their contact information & preferred shifts, all in a single cloud-based location that you can access 24×7.
• Then, you create weekly schedules with easy-to-use web-based software.
• Once you complete a schedule, you post it to the secure cloud and it‘s sent to all the staff members’ phones or emails in a single click.
• When illness or emergency occurs, a staff member can pull up the current schedule, see at a glance who is available for work, and find his/her own replacement. It’s just that easy.

With an online schedule solution, the hours you save updating schedules and looking for replacements can be put to much better use doing what your organization does best—care for patients!

To discover for yourself just how much time and money you can save by using our secure web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/.

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