Increase Your Profit Series: Part 2 (Accurately Priced Menu)

07 Feb, 2014 | Tags: , , , , , , , , , , , ,

In the conclusion of our 2 part series “Increase your Profits” we are going to review the pricing of your goods, aka your menu. In our last discussion we reviewed that your labor costs should not be more 18% – 24% of your sales. This will need to be monitored closely to ensure you are constantly within your target labor costs. Of course once your sales increase, you will have more customers and need to have a higher number of employees to serve those customers, while balancing this with your target labor cost. But how do you increase the profits on your menu item while maintaining your current level of customers? You can ensure that your menu items are accurately priced to give you the best possible profits.

There are many different theories on how to price menu items and traditionally you look at the food cost for each plate offered, multiple that by 3 and you have your menu price, but this is not the whole story. There are a number of questions you should ask yourself before an accurately priced menu can be truly effective for you.

  • Are you storing a large amount of capital in your freezer?
    • If a large amount of your money is sitting in your freezer waiting to be sold, your profits can be significantly affected
  • Are you offering too large of a selection on your menu causing you to have large inventory levels?
    • Evaluate the items on your menu to see what does and doesn’t sell. By removing the low sellers you will not be stocking inventory on those items and regain some of your capital for use in other parts of your business.
  • Do you have a regular inventory audit procedure?
    • While we never want to think that our staff may be stealing, you need to maintain regular inventory checks to safeguard against theft.
  • Are you sure that your staff is following the strict recipes for your food and drinks? (Or do you even have strict recipes?)
    • If your bartenders are notorious for over pouring, or if you kitchen staff is increasing the portion size of your plated food, your accurately priced menu means nothing.

Once you have addressed these concerns, you are ready to look at your menu. You want to determine what the exact food cost is for each of your items and then figure out the plate cost. Once you have this information for each of your menu items, you are now able to accurately price these menu items. The plate cost of food should be no more than 29% -32% of your price. Beverage, however are a little different, some involve recipes of multiple items and have a more complex pricing strategy:

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What Time Do I Work.com is a simple, easy to use, affordable staff scheduling software that is designed to help you save time and money managing your schedules, so you can focus on other aspects of your business (like an accurately priced menu.) Clients currently using the online scheduling software have found areas where they are overstaffed or scheduling a lot of overtime shifts and have significantly decreased their labor costs. Try it for yourself with our no obligation 30 day free trial!

How can Scheduling Software Reduce Employee Labor Costs?

31 Dec, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , ,

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As a business owner, you want your organization to thrive. An important part of ongoing success is tracking every aspect of operations—from facilities management to supplies ordering. You must also keep track of costs—including labor costs, which many analysts claim is your highest expense.

To control labor costs, you must understand who works when for how many hours at what rate. Gathering this type of insight requires careful:

  • Planning
  • Scheduling
  • Analysis
  • Reporting

But here’s the problem—finding the time to complete all these necessary tasks, when there are so many other things on your list of things to do.

If these business analytics seem beyond your reach, then maybe it’s time to consider something new—such as an online-work schedule solution that not only helps you create accurate work schedules quickly and easily, but also shows you at glance:

  • Employee pay rates
  • Weekly costs per employee
  • Overtime warnings

Rather than spend time performing in-depth manual analysis with paper and pen, online scheduling software from What Time Do I Work automates the entire process and creates a real-time 360-degree view of your labor costs. Offering point-and-click simplicity, What Time Do I Work is a comprehensive yet easy-to-use online scheduling solution that enables you to:

  • Enter employee information, including names, emails, phone numbers, preferred shifts, and requested time off
  • Create a new schedule by simply moving time slots to the appropriate names on your schedule template
  • Immediately correct mistakes, if you happen to select a name for a time slot that the employee requested off; simply move the time slot to a different name
  • See real-time labor hours, labor costs, and overtime hours; this information automatically updates directly on the schedule
  • Improve profits and boost your organization’s success

To discover for yourself just how much time and money you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/

Why you should use Online Employee Scheduling Software

19 Dec, 2013 | Tags: , , , , , , , , , , ,

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Our new digital world is bringing us new, more efficient ways to complete jobs that were once thought of as time consuming, and until now inefficient.  We have phones and/or tablets that are basically computers that fit in your hand. Every day there are 300 new apps created to help improve our lives. You probably use many of these each day, playing games, checking email, checking your favorite social media sites all the way down to seeing what your dog is doing all day while you are at work. However with all these programs you have to download the app. With the growth of the “cloud” (internet) companies are finding ways for you to use their software without the hassle of downloading programs. The advantages are being able to access the program and information from anywhere at any time, automatic access to any upgrades to the program and ensuring that your information will not be lost if something happens to your computer.

Today you can leverage the power of the cloud to complete your weekly work schedules with advanced yet easy-to-use What Time Do I Work online scheduling software. Here’s how it works.

  • Load all the pertinent information about all your workers—names, emails, phone numbers, preferred shifts, time-off requests, hours/week, skill sets, etc.
  • Employees are able to enter their own time off requests that are logged and stored in the program for the next time you begin to work on your next schedule.
  • Create weekly work schedules from your office or at home.
  • The software will alert you to conflicts, such as scheduling a worker in a timeslot he/she requested off or if you have accidently scheduled one employee for overtime (saving you time and money).
  • When the schedule is complete, click Save, and the schedule is automatically stored in a secure cloud environment, where your employees can access it from anywhere at any time.
  • Click Send, and the schedule is automatically distributed to your employees’ email addresses and/or cell phones. No more paper schedules required and no need for employees to call and ask “What time do I work?”
  • Easily contact your entire staff when you have an open shift, without having to call down a phone tree

Cloud-based scheduling is faster, more efficient, and best of all, it removes you from the emergency-schedule-changing equation. Your workers can “self-serve” using the cloud.

What Time Do I Work.com taps into the strength of the cloud to deliver a solution that not only stores your schedules, but also makes them available to your employees 24×7. The What Time Do I Work.com online scheduling software offers many time saving features to aid in the schedule creation process, while also improving your business and your bottom line. Some of the top features include:

  • Notifies your staff immediately when new or updated schedules are posted
  • Automatically alerts you about scheduling conflicts and overtime hours
  • Saves old schedules for reuse when creating new schedules based on the history of the needs of the business
  • Stores time-off requests in the system; your employees enter the requests, so there’s no work for you
  • Reduces “no-shows” by automatically alerting your staff of upcoming hours

To discover for yourself just how much time and energy you can save by using our online employee scheduling software, watch the video.

How do you create a Time-off Policy

17 Dec, 2013 | Tags: , , , , , , , , , , , , , , , , , , , , , , , , , , , , ,

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For many companies, managing vacation and time-off requests is a constant challenge. You need to maintain adequate business coverage and support while understanding that your employees have times when they need to take time off.  The outcome of not having a formal policy in place about when and how to submit requests results in employees asking for time off by:

  • Talking to you in the hallway or your office
  • Calling you on the phone
  • Sending you an email
  • Scribbling the days and dates on a piece of paper and dropping it on your desk
  • Taping a note to your office door

These types of requests are not only hard to deal with on the fly, becasue of the no boundaries on “acceptable ways to request time off,” but you are also tasked with trying to keep track of who requested what time off. And if you have two employees requesting the same days off, who gets first dibs?

There are many different options and ways to create policies, but the most common in the service and health industries is to create a “time-off bank.” Here’s how the bank works. Let’s say each employee is allowed 160 hours off each year, which equates to 20 work days. The bank includes time off for:

  • Holidays
  • Vacation
  • Sick days
  • Personal days

You can’t always give all your employees all of the holidays off, so they can use their banked time to request  vacations or personal/sick days off. Each employee is responsible for scheduling the days he or she wants off from work, using a single prescribed method, within the needs of the business. You can require that requests are submitted for planned time off within 2 weeks of the date, and that they must submit requests on special forms that are filed away for you to refer to when creating upcoming schedules

This plan offers many benefits to employees. They can:

  • Ensure that their time off request will not be forgotten
  • Assume responsibility for their own time off; they make their own choices, and they need to abide by them. For example, some employees might prefer a day off for religious holidays, rather than the Fourth of July.
  • Draw from their time-off bank for emergencies, such as caring for a sick child.  Remember, the bank is for all time off—holidays, vacation, sick days, and personal days.

The plan also offers many benefits to you. You will:

  • Spend significantly less time managing time-off requests; all requests will come to you through the standard form submitted in the “time-off request box”
  • Create more accurate schedules that require fewer changes, as you no longer have to try to remember who asked for what time off?
  • Empower your employees by letting them make more choices about how they spend their time away from work
  • Create a more positive working atmosphere at your company

All of these ways are great, but they are still time consuming, especially when going through all the requests each time you make the schedule. Wouldn’t it be nice if you had a way for the requests to be waiting for you right on the schedule? How about knowing when each request was submitted so that you can grant requests in a first come first serve method? The solution is available today from WhatTimeDoIWork.com and there are many other benefits far beyond tracking time-off requests and auto-populating them right into the schedule.

  • Automatic alerts to scheduling conflicts and overtime hours
  • Calculation of Labor costs as the schedule is created
  • Posting of the Schedule online allowing employees easy access without picking up the phone
  • Communications sent to your entire staff as soon as a new schedule is posted.

We are so sure that our software will solve your scheduling needs that we offer the first 30 days at no charge, with no obligation.

Learn more here.

Tracking and Scheduling an Evolving Staff

12 Dec, 2013 | Tags: , , , , , , , , , , , , , , , , , , , ,

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Regardless of your industry—retail, hospitality, healthcare—the most important asset is your employees. Once you find good people, train them, and consider them part of your team, you want to keep them on-staff for the long term.

The reality of the situation is that “change happens.” Workers go back to school, start a family, move to a new city or state, suffer an injury, or choose to start a new career. Regardless of the reason, you have to deal with an ever-changing employee roster, and that makes tracking employee information and creating weekly work schedules challenging.

If you use traditional paper-and-pencil methods, adding/deleting/changing employee information and creating work schedules is a time-consuming task. You must update contact information, preferred hours, time-off requests and rates of pay. You must adjust vacation schedules and holiday coverage to accommodate old and new workers. The bottom line—you have a lot of work to do every time a current employee leaves and a new hire arrives.

There is a better way—one that allows you to throw away your paper-and-pencil records and schedules,  It’s called online scheduling software, and it’s available today from What Time Do I Work.com.

By storing all information in a secure cloud, What Time Do I Work software makes it quick and easy to add, delete, and update employee information. You also benefit from 24×7 access to everything you need to create schedules—names, preferred shifts, time off requests, hours/week, etc.  Best of all you can run reports to track each employee’s:

  • Hours worked per week/month
  • Rate of pay
  • Department
  • Vacation time
  • Sick time
  • Emergency time off
  • Overtime
  • Current Contact Information

You can use our advanced yet easy-to-use software to create a clear and accurate picture of each employee’s work history. This type of information is very valuable when it’s time for giving raises or promotions, providing extra hours or time off.

To discover for yourself just how much time and energy you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/.