Empower Your Staff To Schedule Their Own Coverage

26 Sep, 2013 | Tags: , , , , , , , , , , , , , , , , , , ,

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As a manager at a medical facility, it’s your job to create weekly work schedules for a wide range of staff members—doctors, nurses, LNA, medical assistants, pharmacists, and so many more. You take your job very seriously, always attempting to meet the staff’s requests for time off, vacations, and preferred shifts. This is a daunting task all by itself, but with so many staff members to coordinate, and so many requests that’s not the entire challenge.

Things get more interesting when a staff member can’t come to work because of illness, a family emergency, dead battery in the car, or any number of reasons. You have to scramble to find a replacement for that employee—and do it fast!

Now let’s consider what happens when it’s not just one staff member in one department calling in sick, but one or more staff members in every department across your medical facility, and during cold and flu season, this is not an unusual occurrence. The result is a scheduling nightmare, and worse, not enough staff on duty to care for patients.

A proven way to resolve all these problems is using secure online scheduling software that empowers staff members to find their own replacements instead of you. By storing all employee names, departments, phone numbers, and email addresses in the cloud—which offers 24×7 access by an internet-enabled device—every staff member has the power to find a replacement when necessary. And don’t worry—you don’t have to wait for this advanced solution, you can get it today from WhatTimeDoIWork.com!

Here’s how it works.

  • You start by entering your staff members’ names & departments, and then your employees can enter their contact information & preferred shifts, all in a single cloud-based location that you can access 24×7.
  • Then, you create weekly schedules with easy-to-use web-based software.
  • Once you complete a schedule, you post it to the secure cloud and it‘s sent to all the staff members’ phones or emails in a single click.
  • When illness or emergency occurs, a staff member can pull up the current schedule, see at a glance who is available for work, and find his/her own replacement. It’s just that easy.

With an online schedule solution, the hours you save updating schedules and looking for replacements can be put to much better use doing what your organization does best—care for patients!

To discover for yourself just how much time and money you can save by using our secure web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/.

Ensuring the Right Number of Workers on Every Shift

19 Sep, 2013 | Tags: , , , , , , , , , , , , , , , , , ,

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All businesses have both slow and busy seasons/days/hours, however retail companies are hit hardest by dramatic swings in customer traffic. It can be a struggle to create a schedule that includes the optimal coverage for every shift. You don’t want to schedule too many people during the slower times—that would be too costly to your bottom line. But you need to make sure enough personnel are on the floor during the busier times—ensuring your customers enjoy a pleasant shopping experience.

Guessing and estimating might work some days. Then again, “guestimating” might also miss the target entirely, leaving you grossly overstaffed on a slow day, or perilously understaffed on days that the barrage of customers walk through your doors  needing assistance.

To get a clearer idea about when you need more or less staff, you can review sales reports. These documents enable you to see your busiest and slowest days/hours throughout the year. But that’s only one piece of the scheduling puzzle.  You must also consider the availability of your staff, their preferred hours each week, and time-off requests. In addition, you need to ensure your employees are aware of the schedule (ahead of time), deal with scheduling conflicts, and eliminate overtime hours whenever possible. Juggling all these variables can significantly impact other important aspects of your business that require your attention.

A proven way to resolve all these problems is at your fingertips with online employee scheduling software. By storing all employee contact information, availability, and previous schedules in the cloud, you can quickly and easily create conflict-free schedules. Fortunately that solution is available today from WhatTimeDoIWork.com!

Here’s how it works.

  • You start by entering all your employees’ names and departments, all in a single cloud-based location that you can access 24×7.
  • Then, you create weekly schedules with easy-to-use web-based software.
  • Once you’ve used the system for a while, you can run reports against the existing schedules to gather in-depth information about any day you choose. You can discover:
    • Who worked what shifts
    • How many workers were on the floor during any shift
    • Overtime hours
    • Busy days of the week/month
    • Slow days of the week/month

Best of all, you can use the built-in reporting and analytics capabilities to predict the volume of business from one week/month/quarter to the next. Also with accurate forecasts in hand, you can make optimal schedules by having the right employees scheduled for the right shifts in the right place.

To discover for yourself just how much time and money you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/

Scheduling the Right Hospitality Worker at the Right Time

12 Sep, 2013 | Tags: , , , , , , , , , , , , , , ,

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As a manager of a facility that operates in the hospitality industry—such as a hotel, restaurant or meeting/convention center—you need to oversee a wide variety of workers:

  • Wait staff/servers
  • Maids and housekeepers
  • Chefs and cooks
  • Front desk staff
  • Bellhops
  • Meeting planners
  • Concierges
  • And many more

It’s not only your job to train these folks to do their jobs, but you’re also responsible for creating weekly work schedules for each and every one of them. Developing a staff schedule for one department is challenging in and of itself, but when it comes to creating 10 or more unique schedules every week, enough is enough!

If you’ve reached the breaking point with traditional paper-and-pencil scheduling, and you’re ready for something new, What Time Do I Work has the perfect solution—one that will save you time, money, and frustration, while also keeping your workers on track.

The idea is to create all your work schedules online with easy-to-use web-based software. This way, you can store all your employees’ names, departments, skillsets, emails, phone numbers, preferred shifts, and requested time off in one online location. No more searching for preferred shifts. No more lost time-off requests and no more misplaced contact information.

Using the What Time Do I Work online scheduling solution is proven to:

  • Lower employee turnover – Provide employees with the shifts they prefer, while also reducing scheduling conflicts.
  • Cut costs – Create work schedules in less time than when using traditional paper-and-pencil methods; for many clients, our advanced yet easy-to-use web scheduling software reduces the time required to create a weekly staff schedule by as much as 75%. You can also use the software to easily monitor (and reduce) overtime shifts, and automatically track labor expenses.
  • Improve employee relationships – Manage requests for time off and preferred shifts. And because all work schedules are delivered directly to your staff’s email or cell phone—as well as stored in the cloud—they are available 24×7. Employees will always know when they are scheduled to work.
  • Manage on-the-floor staff – Avoid having too many or too few workers on the floor, helping create a better experience for both your clients and your employees.

To discover for yourself just how much time and money you can save by using our online scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.  For complete information on our online scheduling software, please visit https://www.whattimedoiwork.com/features/.

Back-to-School Scheduling—Making the Adjustments

05 Sep, 2013 | Tags: , , , , , , , , , , , , , , , , ,

As we are now in September, students have one thing on their minds—going back to school. That means shopping for new clothes, book bags, notebooks, pens, pencils, and all manner of “school stuff.”
For personnel managers at educational facilities—elementary schools, vocational high schools, private high schools, colleges and universities—going back to school means something a little different. It means creating work schedules that accommodate fluctuating employee availability:

  • Faculty and instructional personnel
  • Aids and in-classroom assistants
  • Executives, administrators, and managers
  • Secretaries and clerks
  • Technicians and para-professionals
  • IT administrators
  • Service and maintenance personnel
  • Food services
  • And many more

Your employees have busy lives outside of your school’s walls. They want to attend their children’s soccer games, ballet classes, and piano lessons. They need to take their kids to doctors and dentists. With so many employees and so many extra-curricular demands, it’s a constant battle to keep track of the requests for time off and preferred classes or shifts. Emails help, but not everyone follows that rule. You still receive some ad-hoc requests that all too often get lost or forgotten.
Rather than spend one more school year struggling with work scheduling, maybe the time is right to try a new solution that replaces traditional paper schedules with web-based online scheduling.
What Time Do I Work offers a comprehensive yet easy-to-use online scheduling solution that provides point-and-click simplicity. By storing all your employee’s names, emails, phone numbers, preferred shifts, and requested time off in one online location, we enable you to create a new schedule by simply moving time slots to the appropriate names on your schedule template. And if you happen to select a name for a time slot that the employee requested off, the software alerts you to the mistake immediately. To correct the error, you simply move the time slot to a different name. It’s just that easy to create a schedule.
When a schedule is completed to your satisfaction, click Send, and the schedule is automatically posted to the cloud and sent to all your employees via email or text. And because all employee information and schedules are stored in the cloud, they remain:

  • Available 24×7 to you and your workers
  • Protected against loss
  • Well organized
  • Updatable at any time, i.e., you can use an existing schedule to create a new one quickly and easily

For many clients, our advanced yet easy-to-use web scheduling software reduces the time required to create a weekly schedule by as much as 75%.
To discover for yourself just how much time and money you can save by using our web scheduling software, you can test drive it for free. There’s no obligation, and no credit card is required to sign up.

For complete information on our web scheduling software, please visit https://www.whattimedoiwork.com/features/.